Registration of Death

A death can be registered at the Embassy of Sri Lanka in Manila provided the following conditions are fulfilled:

  1. The deceased is a citizen of Sri Lanka
  2. The death has occurred in the Philippines

Procedure for Registration of Death

  1. The application for registration of death should be made to the Embassy of Sri Lanka in Manila within three months of the death (under section 30)
  2. The NOK of the deceased should inform through the Ministry of Foreign Affairs to the Embassy to repatriate the body to Sri Lanka
  3. When an application is made after three months and within one year, reason for delay should be submitted in writing to the Embassy of Sri Lanka (under section 36) in Manila
  4. When an application is made after one year, an explanation addressed to the Registrar General should be forwarded, before such a death is registered at the Embassy of Sri Lanka in Manila
  5. Certification of Death will be sent to the Consular Division of the Ministry of Foreign Affairs, Colombo

Requirements:

  1. Duly filled application form (Forms are available at the Embassy)
  2. Passport of the deceased or if the deceased is a minor, the passport of the parent valid at the time of the death
  3. Death certificate of the deceased issued by the competent authority in the Republic of the Philippines
  4. Autopsy and other related documents
  5. Fee applicable – Php 1,100.00

 

Deaths occurred in a foreign country

In the event of the death of a Sri Lankan  in a foreign country, Ministry of Foreign Affairs should be informed of as to whether the remains are  to be flown  to Sri Lanka/ buried or cremated in that country etc.

The next of kin should appear for this purpose.

The following documents should be forwarded in respect of the under mentioned instances:

  1. The documents that should be submitted by the next of kin:

1.1 If the deceased is a  married person:

  • Complaint
  • An affidavit,signed on a stamp to the value of Rs. 50.00 stating  the consent of the spouse as to whether the remains are to be flown to Sri Lanka/buried  or cremated  in that country. (Annexure 1)
  • Original copy of the marriage certificate
  • Birth certificate of the deceased
  • A copy of the passport of the deceased
  • Birth Certificate of the spouse
  • National Identity Card of the spouse
  • Birth certificates of the children if there are any
  • Address/Telephone numbers etc. of the place where the deceased was serving
  • If there are any discrepancies in the names of the deceased or the spouse, an affidavit signed on a stamp to the value of Rs. 50.00 and attested by the Ministry of Justice should be produced. (The affidavit signed by the Grama Niladhari should be forwarded duly certified by the Divisional Secretary).

 

1.2 If the deceased is an unmarried person

  • Complaint
  • An affidavit signed on a stamp to the value of Rs. 50.00, stating the consent of the parents as to whether the remains are to be flown to Sri Lanka/buried or cremated in that country.
  • Birth certificate of the deceased
  • A copy of the passport of the deceased
  • Your i.e. Parents’ Marriage Certificate or Birth Certificates and National Identity Cards
  • An affidavit signed by the parents on a stamp to the value of Rs.50.00 to the effect that their son/daughter had not married in Sri Lanka or in any other country.
  • If there are any discrepancies in the names of the deceased or the parents, an affidavit signed on a stamp to the value of Rs.50.00 and attested by the Ministry of Justice should be produced.

1.3 In the event of the deceased is a Widow/Widower

If the parents are alive, one of the parents should submit the following documents to prove their identity

  • An affidavit signed on a stamp to the value of Rs. 50.00 stating consent of the children or parents as to whether the remains are to be flown to Sri Lanka/buried or cremated  in that country.
  • Divorce Certificate
  • Birth Certificates of children, if any
  • If the deceased has number of children, an affidavit signed on a stamp to the value of Rs.50.00 granting the authority to one of the children to undertake the funeral arrangements should be sent to the Ministry of Foreign Affairs.
  • In the event of any change in the name of the deceased, children or the parents an affidavit signed on a stamp to the value of Rs. 50.00 attested by the Ministry of Justice should be produced.

 

1.4 Occasions when the parents cannot attend

Any person nominated by the deceased’s parents can appear by presenting a letter of authority given by the parents through an affidavit signed in the presence of Justice of Peace /a Lawyer.

Ex: Even a child above 18 years old can be authorized through an affidavit or any other relative can be authorized as mentioned above.

N.B. – You must present yourself in person at the Consular Division along with all of these documents.

  1. Instructions to officers in the death registration division

The mode of death information: Information on deaths are reported to the Ministry through Sri Lanka embassies abroad or by the relations of the deceased.

Documents required:

Specimen forms

  • The specimen form of reporting the death : Form DS-01/ DE-01/DT-01
  • Affidavit: Form No.02
  • Certificates of personal identification

2.1 In the event of the deceased is a married person

  • Certificate of Marriage
  • Certificate of birth of the deceased
  • National Identity Card if available
  • A copy of the Passport
  • Certificate of birth of the plaintiff
  • National Identity Card of the plaintiff
  • Certificate of birth of children if any

2.2 In the event of the deceased is an unmarried person

One of the parents should appear to make the complaint

Documents required:

Birth Certificate of the deceased

National Identity Card of the deceased(If available)

A copy of the passport

  • Marriage Certificate of the parents
  • Certificates of birth and National identity cards of the parents
  • The affidavit of the parents to the effect that their son/daughter is not married in Sri Lanka or in another country (a declaration provided in the presence of a Justice of the Peace or a lawyer)

2.3 In the event of the deceased is a divorcee

  • Produce the Divorce certificate
  • The above documents ascertaining the identification of deceased should be produced if the parents are alive
  • Certificates of birth of children (if available)

2.4 When parents cannot present themselves in person.

  • The document transferring the authority to a  representative through an affidavit by the parents (the declaration made in the presence of Justice of Peace/Lawyer)
  • Ex: The transfer of authority may be done to a child who has reached the age of 18 years.

Note: The authorized person must present yourself in person in the Consular Division along with all the documents.

  • Always ensure the identity of the person who represents.

 

  • If the wife of the deceased is a person following Iddha Customs she can be represented by a person to whom authority has been granted by her through and affidavit signed before Justice of Peace. It is important to state the reason.
  • If the parents are unable to present themselves in person they can be represented by a brother or a sister of the deceased with a letter of authority issued to them through an affidavit. Ex: When parents are sick/older to not capable to present/ not available provable documents whether they are parents/parents are deceased/ and other acceptable reasons
  • Check the accuracy ofthenames of certificates.If there is any discrepancy in the name, obtain affidavit/affidavits from the individual ensuring the names appearing in the documents are his/her own.
  • Affidavits produced on various occasions should be attested by the Ministry of Justice.
  • Please follow the instructions issued by relevant divisions.